Evolution Education Limited
Company Number 14142140
Part of Evolution Sports Group
Purpose
To explain how Evolution Education Limited processes personal data lawfully, fairly and transparently, protecting the rights of students, families and staff under UK GDPR and the Data Protection Act 2018.
Scope
All personal data processed by Evolution Education, including student records, safeguarding records, staff data and commissioner communications.
Definitions
- **Personal data:** information relating to an identified or identifiable person.
- **Special category data:** sensitive data such as health, ethnicity or
safeguarding information, requiring additional protection.
- **Data subject:** the person the data is about.
Responsibilities
- Evolution Education Limited is the data controller for school-held data.
- The Chief Executive Officer oversees compliance; a Data Protection Lead is
designated via the Leadership Team (contact admin@evolution-sportsgroup.com).
- All staff complete data protection training and follow need-to-know rules.
Procedures
Lawful bases
We process data for legal obligations, public task / legitimate interests in providing education and safeguarding, and consent where required (for example certain photography).
Rights
Data subjects may request access, rectification, erasure (where applicable), restriction, objection and data portability. Requests: admin@evolution-sportsgroup.com.
Security
Access is role-based. Paper and digital records are secured. Breaches are reported internally immediately and to the ICO within 72 hours where required.
Retention
Records are retained only as long as necessary, with particular care for safeguarding records in line with KCSIE and local guidance.
Sharing
Information is shared with schools, Local Authorities and agencies only where lawful and necessary, especially to safeguard children.
Monitoring
The Leadership Team monitors implementation through learning walks, safeguarding reviews, incident analysis, staff feedback, student voice and commissioner feedback. Findings inform training and school improvement planning.
Review Cycle
This policy is reviewed at least annually, or sooner following changes in legislation, statutory guidance, or significant incidents. Next formal review:
This policy is reviewed at least annually by the Proprietor / Leadership Team.
Related Policies
Child Protection and Safeguarding; Behaviour for Learning; Attendance; SEND; Complaints; Equality, Inclusion and Anti-Discrimination; Prevent; Online Safety; Safer Recruitment; Staff Code of Conduct; Low-Level Concerns; Whistleblowing; Health and Safety; First Aid; Data Protection; Curriculum; Admissions.
Legislation and guidance
This policy has regard to the Education (Independent School Standards)
Regulations 2014, Keeping Children Safe in Education (latest DfE edition), Working Together to Safeguard Children, the Equality Act 2010, the Data Protection Act 2018 and UK GDPR, and other DfE statutory and non-statutory guidance relevant to the subject of this policy. Where Independent School registration is completed, this policy will be reviewed against any updated registration conditions and DfE requirements.